Corporate Secretary Platform

Part of the worlds-biggest-software-project initiative.

An AI-native, open-source corporate secretary platform that unifies board meeting management, minutes, resolutions, and multi-entity governance.

The Corporate Secretary Platform combines a secure board portal with native entity and subsidiary management, AI-drafted minutes, and cross-jurisdictional compliance tracking. It targets general counsel, company secretaries, board chairs, and finance leaders at mid-market companies, private-equity portfolio groups, and nonprofits — buyers currently caught between accessible-but-shallow SME tools and very expensive enterprise GRC suites.

Why Corporate Secretary Platform?

Enterprise platforms such as Diligent One and Nasdaq Boardvantage typically cost USD 20,000–150,000+ per year, pricing mid-market companies and nonprofits out of integrated governance tooling.
SME-friendly tools (BoardPro, ContractZen) are affordable but lack entity management depth, multi-jurisdictional compliance, and serious AI capabilities.
Entity management and the board portal are usually sold as separate modules even within a single vendor's suite, forcing cross-module configuration and duplicate data entry.
Legacy entity systems like GEMS / CT Corporation have aging UX and minimal AI investment, despite being deeply embedded in Fortune 500 legal departments.
No meaningful open-source corporate secretary or board portal platform exists today, leaving the entire category dependent on proprietary SaaS with custom enterprise pricing.

Key Features

Board Meeting Lifecycle

Secure board book assembly, distribution, and version-controlled document library with granular role-based access
Agenda builder with templates, time allocation, and committee-level structures
Digital minute-taking with action item extraction and attendance recording
Presenter mode, annotations, and private director notes
Mobile-responsive iOS and Android access with offline capability

Resolutions, Voting, and Signatures

E-voting and written resolutions with audit-ready records
E-signature workflow compliant with ESIGN, UETA, and eIDAS
Resolution and written-consent drafting from structured precedents
Committee management with separate books, memberships, and permissions

Entity and Subsidiary Management

Centralised corporate record across multiple entities and subsidiaries
Officer and director registers with appointment and resignation tracking
Jurisdiction-specific compliance calendars and filing-deadline reminders
Corporate structure charts and ownership visualisation
Document vault for constitutional documents, share certificates, and resolutions

Compliance, Audit, and Security

Audit trail and access logging aligned with ISO 15489 and SOC 2 expectations
ISO/IEC 27001-aligned information security posture
GDPR / CCPA-aware handling of director PII and board materials
Data residency options and granular per-document, per-user, per-meeting access controls
Single sign-on via SAML, OAuth, and Active Directory

AI-Powered Governance

AI-drafted minutes from transcripts or notes, mapped to agenda items, decisions, and action items
AI summarisation of lengthy board materials into pre-meeting briefs
Resolution and consent generation from a precedent library
Multi-jurisdiction regulatory change monitoring with entity-level impact flagging
Governance risk scoring from board composition, attendance, and committee activity

AI-Native Advantage

Incumbents are bolting AI onto legacy meeting workflows; an AI-native design treats agentic automation as the core. LLM-driven minute drafting, document summarisation, and resolution generation reduce hours of company-secretary work per meeting, while continuous AI agents monitor filing deadlines, director appointment expiries, and statutory register inconsistencies across hundreds of subsidiary entities. Regulatory change tracking across Companies Acts, SEC rules, and exchange listing requirements lets legal teams react before breaches occur — a capability no current vendor has fully delivered. Combined with governance risk scoring over board composition, ESG disclosures, and voting patterns, AI surfaces signals that humans miss in large document sets.

Tech Stack & Deployment

The platform is designed for both cloud and self-hosted deployment, with data-residency options for US, EU, and APAC jurisdictions to match GDPR, Australian Privacy Act, and PDPA requirements. Integration targets include SSO providers (Okta, Azure AD, SAML 2.0), e-signature providers (DocuSign and equivalents), Microsoft Teams and Zoom for hybrid meetings, and registered-agent data feeds for automated compliance updates. Standards alignment covers XBRL / iXBRL output for SEC filers, ISO 15489 records management, ISO/IEC 27001 information security, and ESIGN / eIDAS for electronic signatures.

Market Context

The global board management software market was valued at approximately USD 2.55 billion in 2025, projected to reach USD 5.56 billion by 2034 at a 9.22% CAGR (Market Research Future, 2024). Pricing today ranges from roughly USD 3,000–5,000 per year for SME tools up to USD 50,000–500,000+ per year for full entity-management suites, with enterprise board portals typically USD 20,000–150,000+. Primary buyers are general counsel and corporate secretaries at public companies, company-secretarial teams in private-equity portfolios, board chairs at listed companies, CFOs and COOs at mid-sized private companies, and nonprofit executive directors.

Project Status

This project is in the research and specification phase.
Contributions, feedback, and domain expertise are welcome.

Contributing

We welcome contributions from developers, domain experts, and potential users. See CONTRIBUTING.md for guidelines.

Important: All contributions must be your own original work or clearly attributed open-source material with a compatible licence. Copyright infringement and licence violations will not be tolerated and will result in immediate removal of the offending contribution. If you are unsure whether a piece of code, text, or other material is safe to contribute, open an issue and ask before submitting.

Licence

Licence to be determined. See discussion for context.

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