Event Management Platform

Part of the worlds-biggest-software-project initiative.

An AI-native, open-source event management platform for registration, agenda, sponsors, and virtual/hybrid streaming.

The Event Management Platform is a candidate open-source alternative to enterprise event suites such as Cvent, Bizzabo, and RingCentral Events. It targets corporate event teams, conference organisers, and marketing operations groups who need unified registration, attendee engagement, and hybrid streaming without the opacity and cost of incumbent enterprise contracts.

Why Event Management Platform?

Enterprise incumbents (Cvent, Bizzabo, Stova, SpotMe, EventsAir) sell only via custom enterprise pricing — typically starting around $5,000/yr and scaling into six figures — with no transparent pricing for buyers.
Cvent's UI is widely reported as complex with a steep learning curve, and Stova is still consolidating three legacy platforms (Aventri, MeetingPlay, Eventcore) following its 2022 rebrand.
Eventbrite covers consumer ticketing well but lacks event management depth: no registration forms beyond ticketing, no conference app, no virtual/hybrid platform, and limited CRM integration.
AI capability is uneven: only Bizzabo (agentic AI, June 2025), RingCentral (AI Writer, Caption Translation), and Accelevents (AI matchmaking) ship meaningful AI features, and these are early and proprietary.
Hybrid streaming and CRM integrations command 25–40% pricing premiums on top of already-opaque enterprise contracts, leaving mid-market organisers underserved.

Key Features

Registration, Ticketing, and Onsite

Multi-tier registration (member, non-member, VIP, sponsor, exhibitor) with discount codes and waitlist management
Secure payment processing aligned with PCI DSS
Onsite check-in, badge printing, and attendance tracking
Multi-track conference support for concurrent sessions

Attendee Experience and Engagement

Mobile event app with agendas, floor plans, speaker info, and session check-ins
Built-in polls, Q&A, gamification, and networking
Multi-channel communications (email, in-app, SMS) for pre/during/post-event messaging
Real-time engagement analytics during live events

Virtual and Hybrid Delivery

Live streaming and on-demand content using RTMP / HLS and WebRTC
Unified hybrid model with shared registration and reporting across in-person and virtual attendees
Caption and translation support for multilingual accessibility

Sponsors, Exhibitors, and Revenue

Sponsor and exhibitor management with booth, meeting booking, and QR-based lead capture
Revenue and pipeline attribution tied back to engagement data
Native CRM and marketing-automation integrations (Salesforce, HubSpot, Marketo)

Financials and Reporting

Budgeting, expense tracking, and financial reports across registrations, sponsorships, and accommodations
Accounting integrations (QuickBooks, Xero, MYOB) for invoice creation and reconciliation
iCalendar (RFC 5545) export and Open API / REST endpoints for downstream integration

AI-Native Advantage

AI is treated as a first-class capability rather than a bolt-on add-on. The platform targets AI-driven attendee-to-session matching and personalised agenda generation, automated sponsor and exhibitor matchmaking from job titles and stated interests, real-time sentiment and engagement scoring across chat, polling, and attendance signals, and predictive no-show modelling for tighter capacity planning. Post-event, transcripts are repurposed automatically into highlights, session summaries, and follow-up email drafts — addressing a labour cost that no incumbent fully solves today.

Tech Stack & Deployment

The platform is designed for self-hosted and cloud deployment, building on open standards already established in the event domain: iCalendar (RFC 5545) for calendar interchange, RTMP / HLS and WebRTC for streaming and real-time video, PCI DSS for payment handling, GDPR / CCPA for attendee data governance, SCORM / xAPI for events delivering CPD or educational content, and Open API / REST for CRM, marketing automation, and venue AV integrations.

Market Context

The event management software market is multi-billion and compounding: one widely cited estimate puts it at $7.2B in 2025 growing to $14.7B by 2034 (7.9% CAGR), while a broader definition reaches $18.3B in 2025 growing to $66B by 2033 (17.4% CAGR) [IMARC Group 2025; OpenPR 2025]. Enterprise platforms charge $5,000 to six-figure annual contracts and command 25–40% premiums for hybrid streaming and CRM integrations. Primary buyers are corporate event planners, association and conference organisers, marketing operations teams, IT/AV managers at large venues, and agency event producers.

Project Status

This project is in the research and specification phase.
Contributions, feedback, and domain expertise are welcome.

Contributing

We welcome contributions from developers, domain experts, and potential users. See CONTRIBUTING.md for guidelines.

Important: All contributions must be your own original work or clearly attributed open-source material with a compatible licence. Copyright infringement and licence violations will not be tolerated and will result in immediate removal of the offending contribution. If you are unsure whether a piece of code, text, or other material is safe to contribute, open an issue and ask before submitting.

Licence

Licence to be determined. See discussion for context.