Event Venue Management

Part of the worlds-biggest-software-project initiative.

An AI-native, open-source platform for managing event venues — bookings, catering coordination, AV, and invoicing — without the lock-in or six-figure contracts of incumbent enterprise tools.

Event Venue Management is a unified system for venue operators to handle space booking, customer relationships, contracts, catering, and post-event reporting. It targets independent venues, hotel and restaurant event departments, convention centres, and corporate or university facility teams who need depth without the cost and complexity of legacy enterprise platforms.

Why Event Venue Management?

Hospitality-focused incumbents like Tripleseat are deep but ill-suited to non-hospitality venues, leaving conference suites, corporate campuses, and university event offices underserved.
All-in-one platforms such as Planning Pod bundle 20+ tools but can feel overwhelming for small-to-mid venues.
Enterprise platforms (Momentus, Ungerboeck) come with high cost of entry and lengthy implementation cycles, with six-figure annual contracts.
General project management tools (e.g. ClickUp) are cheap but offer no native venue-specific features.
Specialised tools force trade-offs: Caterease wins on catering but is weaker on general venue booking; Skedda has excellent self-service UX but limited catering and AV coordination.

Key Features

Booking and Space Management

Event booking and venue availability management
Space and room layout with floor plan management
Self-serve customer booking portal
AV and technical equipment management

Customer and Contract Workflow

Customer CRM and lead tracking
Contract and agreement management
Invoicing and payment processing
Event timeline and task management

Catering and Operations

Catering and menu integration
Catering workflow and production scheduling
Automated BEO (Banquet Event Order) generation
Sustainability and carbon tracking

Intelligence and Reporting

AI lead qualification and proposal generation
Dynamic space pricing and revenue management
Post-event reporting and analytics
Hybrid event (in-person + virtual) coordination

AI-Native Advantage

AI is used to qualify inbound leads, propose available dates, and generate personalised proposals without sales staff involvement. Natural-language event briefs are converted into structured BEOs covering room configurations, catering, AV, and staffing. Dynamic pricing adjusts room rates based on demand, seasonality, competing local events, and time-to-event urgency, while post-event AI analysis aggregates feedback, staff notes, and financials to surface operational improvements and upsell opportunities.

Tech Stack & Deployment

The system is expected to align with relevant industry standards including APEX/ANSI Event Industry Standards, iCalendar (RFC 5545) for availability sync, PCI DSS for payment processing, AV-over-IP standards (SDVoE, AVB/TSN) for AV modules, and GDPR / CCPA for attendee and client data. Deployment modes and SDK details are to be determined as specification work proceeds.

Market Context

The event venue management software segment sits within a broader event management software market estimated at USD 15.2 billion globally in 2026. Entry-level tools (HoneyBook, Planning Pod) start at $19–99/month, mid-market platforms (Tripleseat, Skedda) typically run $300–1,500/month on custom pricing, and enterprise platforms (Momentus, Ungerboeck) are six-figure annual contracts. Primary buyers are independent event venues, hotel and restaurant event departments, convention centre operations teams, corporate campus facility managers, and university event offices.

Project Status

This project is in the research and specification phase.
Contributions, feedback, and domain expertise are welcome.

Contributing

We welcome contributions from developers, domain experts, and potential users. See CONTRIBUTING.md for guidelines.

Important: All contributions must be your own original work or clearly attributed open-source material with a compatible licence. Copyright infringement and licence violations will not be tolerated and will result in immediate removal of the offending contribution. If you are unsure whether a piece of code, text, or other material is safe to contribute, open an issue and ask before submitting.

Licence

Licence to be determined. See discussion for context.